If you’ve listened to us before, you know that we are all about efficiency.  “Work smarter, not harder” is a motto we live by.

But recently we realized, that not everyone really knows what we mean when we say efficiency, and so today we thought we’d dive into why efficiency is all that matters.

To a business owner, efficiency means getting things done with the least amount of time, money, and energy possible, while still getting the desired results.

Efficiency In Business Strategy

How are you doing inside your business?  Are you following a plan or are you shooting from the hip?

If you set goals, do you usually fall short?

Do you have processes and workflows in place across the board?

• A great way to improve efficiency is by making improvements to your process and workflow.  Finding ways to save time and energy in your processes (like utilizing forms so that you can qualify your leads and spend less time talking on the phone to the wrong people) can save you in the long run.  Creating a better workflow means you are producing your product or service faster, without compromising the quality, therefore making it more efficient.

Efficiency is Ongoing

• If you do a project for a client and something goes wrong, find out why, and fix that particular issue in your workflow for your very next project.
• Over time you’ll craft a smooth process, system, or workflow.

Efficiency means more money

• We are saving money because something takes less time to do, or we are using fewer resources and therefore it is costing us less to do it.
• Overall we’re trading less time for more money.

Efficiency In Work-Life Balance

• Put yourself in situations that will lead to good outcomes
  • Don’t overbook your time – if you’re a person who always runs late, that’s a YOU problem. You’re just setting yourself up for failure. 

Finding Inefficiencies

Where do you see yourself being inefficient in your business?  Sometimes it helps to take a time audit and find where you are spending the most time.  Find where you are spending the most money or energy, and see if you can brainstorm ways to be more efficient.

Simple Process Change Example

We used to offer weddings, and we would constantly get emails or phone calls asking about our pricing or availability for weddings.  Then we made a form on our website to make the process more efficient…saving us the time of talking to people who couldn’t afford our services or were getting married on a day we were not available.  Then we noticed, we were typically responding to the form submissions in one of 2 ways:  we’re booked, or we’re available and let’s schedule a consult.  So to be more efficient, I drafted up two email templates that I could customize to save me time in replying.

Quick-Wins

1. Pay attention to what you’re doing and find the inefficiencies.  
2. Use templates, batching tasks, contractors, and software to help solve your problems.

Host Bio –  Rhi and Pete [Rhi-Pete – now you’ll remember] are a wife and husband team who have been in business together for over a decade.  They run a creative media agency [Do Something Different Media] that provides strategy and consulting, video production, website development, photography, graphic design, and content writing for small businesses.  

Recommended Resources 

Wrike Project Management

Less Annyoing CRM

The post Quick-Win Episode 9: What Does Efficiency Mean? appeared first on Learn It - Do It.

Episode Summary 

When a potential client comes to your website, what do they see? Are you talking about you and all the things you know and offer? It’s so easy to talk about yourself too much. You feel the need to explain your services, your story, your background experience, etc.

But that’s not what people want to see or read when they land at your website or social media pages.  

We get it, as a business you feel like it’s your job to talk about yourself so others understand your credentials and why you could be a great fit for them…but the harsh truth is – no one cares!

What’s more important is getting down to the nitty-gritty psychology of your client. Address The Pains That Your Audience Is Experiencing instead of defining yourself and your services. Meaning, talk about the problems your potential client is having and how YOU can SOLVE those problems for them. Get emotional.

Describe a transformation: the solution to their problem from their perspective. That’s where you want to spend 80% of your efforts in your marketing.

• Think about yourself when you’re hiring someone or buying something.  
• What are your habits?
• What are you looking for in your research?
  • Immediate solutions, vetted opinions, testimony, brand value

Be a resource to nurture your audience. The only way to nurture a lead into a client is by engaging with them and providing value. You need to have something that your potential clients want. You might think that people want your product or service, but more often than not, what people really want is WHAT your product or service can provide them.

Landscaping Example:

People don’t wake up wanting to hire a landscaper, they wake up wanting a beautiful yard. Spend your time describing your client’s problem yard. Use your knowledge to become a trusted advisor on the topic of landscaping and how if they hire you they’ll spend more time with their family and less time mowing the lawn.

Wedding Example:

Brides don’t have the desire to hire a hairdresser, they just want to look good for the wedding.  

This kind of thinking is really powerful because oftentimes your potential clients don’t even know to look for your services.  They are just living their lives and find themselves needing a solution…market the SOLUTION, not a general list of what you offer.

So, think about the marketing and content you’ve been making and ask yourself…Am I just talking about myself here? If the answer is YES, it’s time to flip the script and re-work your marketing messaging.

These are the things you should be utilizing in your marketing to really connect and engage with your audience.  Think of how you can provide value for your potential clients and speak to the things they care about – themselves. 

We like to keep a Google Doc with these ideas on it so that whenever it’s time to write some marketing content, we can refer back and double-check that we aren’t just spending all our time talking about ourselves.  Hopefully this is something that you can all start to implement in your own marketing to make it a little more effective and a lot more engaging for your audience!

Quick-Wins

1. Start by listing the BENEFITS your potential clients would enjoy if they hired you or bought your product/service.  
2. List the CHALLENGES you help your clients solve.  
3. Think of the PAIN that causes your potential clients to look for your service. 
4. Think of what your potential clients might be SAYING or THINKING.

Host Bio –  Rhi and Pete [Rhi-Pete – now you’ll remember] are a wife and husband team who have been in business together for over a decade.  They run a creative media agency [Do Something Different Media] that provides strategy and consulting, video production, website development, photography, graphic design, and content writing for small businesses.  

Recommended Resources 

VIDEO: Why You Need A Brand Guide
BNI

The post Quick-Win Episode 8: Stop Talking About Yourself appeared first on Learn It - Do It.

Episode Summary 

I know what you’re thinking; “Never finish your To-Do list is bad advice.”  But hear us out!  You always need to have something on your list to keep you moving forward. If you have completed everything on your list and have nothing left to do, this means you aren’t working towards anything.

In order to be successful in your business, it’s extremely important to eliminate stress, be efficient, and make sure you are always moving towards your goals. We’ve noticed that things that generate a lot of stress for self-employed business owners are often related to their To-Do lists.  

Three common To DO list stressors business owners struggle with are:

1. Unrealistic To-Do lists
2. Not knowing what to do next
3. The “Getting Ahead” Myth

How to Overcome Stress from Unrealistic To-Do Lists

We’ve all been guilty of creating To-Do lists that go on forever and are impossible to complete. We think that writing everything down on an epic list is the perfect way to relieve the stress we have of keeping everything in our heads.  The reality is, these impossible To-Do lists end up adding to our stress because they are impossible to complete!  This means we end every day with a never-ending list of things we didn’t get done and it’s deflating.

The way to fix this problem is to focus on making different To-Do lists.  Your Daily To-Do list should only include tasks that you can actually complete that day.  Force yourself to really consider how long something will take you to complete and make sure you are breaking down your tasks into their smallest form so you can easily check things off as you go.  It’s not helpful to have giant tasks on your To-Do list that require multiple steps.  This means that as you complete each step you have nothing to check off so it never feels like you are making progress.  This can lead to stress!  After focusing on your daily To-Do lists, think about breaking things down into different categories and making different lists to work off of.

Tips on Making Different To-Do Lists:

• Weekly Tasks

These are things that have to be done no matter what, like housekeeping.  It’s not exciting but it’s got to be done.

• Client Tasks

These will constantly change as weeks go by, but if you’ve got a good client workflow process and a project management system in place, it should be simple to manage.

• Internal Business Tasks

Any time an idea pops into your head of something that you want to do or SHOULD do for your business, you need to write it down.  Not on a sticky note, but in an organized place for your business tasks.

How to Overcome Stress from Not Knowing What to Do Next

When you don’t know what you should be doing for your business or your current clients/projects this can be really stressful.  We use WRIKE to manage our projects and when we come up with things that need to be done, we create the task and keep it in a folder that we can pull from when we begin to make our next week’s agenda.  Think of this as your “Backlog” that you can pull from whenever you aren’t sure what to do next or you have extra time.  Believe me, when you properly plan a daily To-Do list, you’ll sometimes have “extra time” and this Backlog will come in really handy to keep things moving forward and avoid time-wasting.

If you have nothing on your list to do, it’s impossible to keep moving forward. For example, I like to always be reading a book so I keep a list of potential books that I can always pull from.  A few months ago, I finished the book I was reading and realized that I didn’t have any more books on my Reading Wish List, and before I knew it an entire week had gone by without me reading!

How to Overcome Stress from The “Getting Ahead” Myth

I used to work tirelessly in my business to try and get EVERYTHING done so I could get ahead and relax.  The reality is, it is impossible to “Get Ahead.”  Think about it,  if I ever actually finished EVERYTHING that needed to be done for our business, it would be the day we were no longer in business.  Finishing your To-Do list means you are out of business. 

There is always client work to do, bookkeeping, business development, organization, etc.  If you actually finished everything, it would be because you had no work and no money coming in and effectively, NO BUSINESS.

Quick-Wins:

1. Organize your To-Do lists into different categories
2. Make realistic daily To-Do lists
3. Create a “Backlog” list with tasks you can pull from when needed
4. Forget about trying to get ahead and focus on always moving forward

Host Bio –  Rhi and Pete [Rhi-Pete – now you’ll remember] are a wife and husband team who have been in business together for over a decade.  They run a creative media agency [Do Something Different Media] that provides strategy and consulting, video production, website development, photography, graphic design, and content writing for small businesses. 

Recommended Resources 

Wrike Project Management

The post Quick-Win Episode 7: Never Finish Your To-Do List appeared first on Learn It - Do It.

We are in unprecedented times right now amidst the COVID-19 public health crisis, and a lot of us self-employed business owners are finding ourselves forced out of work, or waiting for the economy to pick up and the customers to flood back in.

It’s important to take a minute, take a deep breath and focus on what you CAN do right now, while you are staying inside to #flattenthecurve. In this video, I talk about how you can take advantage of the extra time in your business right now and get productive while you prepare for after the dust settles from all this.

Here’s what we discuss in this video:

• Audit Your Marketing: Website, Social Media, Emails, etc.
• Audit Your Messaging for Audience Focus
• Organize your Database and Prepare Email Marketing
• Do a SWOT Analysis on Your Business
• Create Helpful Content for Your Audience

Take advantage of this extra time you’ve always been waiting for. The world is sort of in a state of “PAUSE” right now and you can talk this as an opportunity to get organize, re-evaluate, and create some amazing content to take your business forward! Stay safe and good luck!

HERE’S MORE CONTENT FROM LEARN IT – DO IT:

FREE MINI-COURSE “How To Present A Proposal” : https://learnitdoit.teachable.com/p/how-to-present-a-proposal

LEARN IT – DO IT PODCAST: https://learnit-doit.com/podcast/

INSTAGRAM: https://www.instagram.com/learnit_doit/

FACEBOOK: https://www.facebook.com/learnitdoitedu

The post What Should I Be Doing for My Business During COVID-19 Crisis? appeared first on Learn It - Do It.

In this video, I outline some content ideas you can be making right now, amidst all this COVID-19 chaos. Now is not necessarily the time to solicit business from your customers, but now is a great opportunity to build credibility, lend a helping hand, and stay memorable in the eyes of your clients.

Here’s what types of content we discuss in this video:

• DIY Video Content Ideas
• Email Content You Can Create
• Social Media Messaging

It’s important to avoid being tone-deaf and simply talking about yourself right now. Think of ways you can be helpful and inform or entertain your potential and current customers right now and you’ll stay top of mind in a positive way through this unprecedented time in our history. Stay in and Let’s DO IT!

HERE’S MORE CONTENT FROM LEARN IT – DO IT:

FREE MINI-COURSE “How To Present A Proposal” : https://learnitdoit.teachable.com/p/how-to-present-a-proposal

LEARN IT – DO IT PODCAST: https://learnit-doit.com/podcast/

INSTAGRAM: https://www.instagram.com/learnit_doit/

FACEBOOK: https://www.facebook.com/learnitdoitedu

The post Content You Should Be Making Right Now appeared first on Learn It - Do It.

In this video I describe what batching tasks is and I give you examples of how to apply batching to your daily routine in your small business. What exactly does “Batching Tasks” mean? It’s the act of organizing your tasks into categories to improve efficiency, production, and mental stability.

Here’s what you’ll learn in this video:

• How to breakdown and organize your tasks
• How to batch your client correspondence
• How to use batching to your advantage when creating your schedule

It’s important to batch all your tasks so you feel more in control of your daily schedule. By the end of this video you’ll understand why it’s important to batch tasks in your small business and how you can do it effectively.

HERE’S MORE CONTENT FROM LEARN IT – DO IT:

FREE MINI-COURSE “How To Present A Proposal” : https://learnitdoit.teachable.com/p/how-to-present-a-proposal

LEARN IT – DO IT PODCAST: https://learnit-doit.com/podcast/

INSTAGRAM: https://www.instagram.com/learnit_doit/

FACEBOOK: https://www.facebook.com/learnitdoitedu

The post Batching Tasks To Save You Time & Energy appeared first on Learn It - Do It.

In this video, I go over 4 habits for you to implement to save you from wasting over a day each week on your phone so you can be more productive. We know cell phones can be time suckers, but I’m here to help you change the way you use it!

When Apple created the new screen time app, I was horrified to learn how much time a day I spent on my phone. That’s when I implemented these tips on myself and now I want to share them with you!

For all you people who think there’s not enough time in the day, I’m going to help you save 10-20 hours each week with these tips. You’ll soon find that there is plenty of time in the day to be productive.

MY 4 TIPS FOR LESS SCREEN TIME & MORE PRODUCTIVITY

1. Set app restrictions using the apple screen time app.

2. Turn off unnecessary notifications.

3. Use “sleep mode” [do not disturb]

4. Schedule a window of time for “productive phone time”

By the end of this video you’ll have learned 4 ways to be more productive and spend less time on your phone. So the next time you think there’s not enough time in the day to get all the things done, remember this! Share this video with your procrastinator friends!

FOR MORE CONTENT FROM LEARN IT – DO IT FREE MINI-COURSE

“How To Present A Proposal” : https://learnitdoit.teachable.com/p/how-to-present-a-proposal

LEARN IT – DO IT PODCAST: https://learnit-doit.com/podcast/

INSTAGRAM: https://www.instagram.com/learnit_doit/

FACEBOOK: https://www.facebook.com/LearnitDoitEdu/

The post 4 Ways To Use Your Phone To Be More Productive appeared first on Learn It - Do It.

It’s important to pay attention to the language that we use on a day-to-day basis. In this episode, we zero in on the term “busy” and discuss why it’s not a great thing to say about yourself and your business.  It’s easy to assume that busy is good, but we unpack many reasons why you should remove it from your business vocabulary and how removing it will help your personal and business mindset.

Host Bio –  Rhi and Pete [Rhi-Pete – now you’ll remember] are a wife and husband team who have been in business together for over a decade.  They run a creative media agency [Do Something Different Media] that provides strategy and consulting, video production, website development, photography, graphic design, and content writing for small businesses.  

Episode Summary 

• The term busy is generally used in a negative way.  “I’m too busy and there’s never enough time”. It makes you feel lousy, too, because it comes from a place of lack.
• It’s not a good term to use when you’re networking because it’s a conversation ender.  The term “busy” shares nothing productive about your business.
• People may assume that being “busy” means you’re unavailable, not interested, or that you can’t handle more work.
• Being busy shouldn’t be your goal, making more money while doing less work should be.

Quick-Wins

1. Remove the word “busy” from your vocabulary for at least a week. Instead use description, stories or anecdotes to describe your current situation.
2. Listen for other people saying that they’re “busy”. Pay attention to their body language, what they’re speaking about and just be present with the term.  Also, see how other people react to hearing the term.
3. Remove the goal of being busy and replace it with being efficient.  You can make the same amount of money being busy as you can while being efficient, the main difference is that when you’re efficient you earn a lot more free time and it’s less stressful.

Recommended Resources 

You Are A Badass – https://jensincero.com/

The post Quick-Win Episode 3: Busy Is Bad For Business appeared first on Learn It - Do It.

In this quick-win episode, we share our own story of learning the valuable lesson of separating our work life from our home life.  Early on in our career, a mentor told us to be strict about the time spent on our business and the time spent on ourselves.  As simple as it seems, this is extremely hard to accomplish when you’re working to make more money any possible way.  We talk about habits, concepts, and ways that we keep ourselves grounded and make sure that we’re bringing balance to our everyday lives.

Host Bio –  Rhi and Pete [Rhi-Pete – now you’ll remember] are a wife and husband team who have been in business together for over a decade.  They run a creative media agency [Do Something Different Media] that provides strategy and consulting, video production, website development, photography, graphic design, and content writing for small businesses.  

Episode Summary

• It’s okay to work non-traditional hours
• Make sure that you’re not always available for your business/clients
• Schedule your personal chores, hobbies and family activities just like you would business meetings
• If you end up working weekends, or nights, make sure to swap out other times in your week for your personal time
• Create weekly business goals, so that you can actually be mentally present during your personal time and allow yourself the flexibility to take personal time

Quick-Wins

1. Make a schedule for your personal time as well as your business time
2. Don’t make work available everywhere. Separate it physically from you. Commit to your scheduled personal time.
3. Make clear goals.  Weekly goals are extremely helpful to get out of the workaholic mindset.  Once you’ve hit your goals, you can celebrate with personal time.

The post Quick-Win Episode 1: Being Strict About Work & Play appeared first on Learn It - Do It.

I recently read “How to Be an Imperfectionist: The New Way to Self-Acceptance, Fearless Living, and Freedom from Perfection” by Stephen Guise and I am extremely happy that I did.  I’m always looking to improve the areas in my personal development that I feel are weak and for this instance, in particular, I was looking for ways to improve my habits to maintain personal confidence. On a day to day basis, we’re aboard this crazy roller coaster called life and I’m just looking to make sure I’m wearing my safety belt.

I was drawn to this book because I found that the preview spoke directly to my creative personality.  Personally, I am a planner. I love being prepared in every situation and my mind feverishly rushes through checklists, what-ifs, and worst-case scenarios.  As a business owner and a creative person, I never realized that the pursuit of perfectionism has been what I’ve been hung up on all these years.  

On many occasions, I’ve gone into analysis paralysis, where I’d overthink something to the point where I’d choose to do nothing instead of moving forward.  The mere fact that there might possibly be the tiniest chance of something going awry would lead me to inaction, which would then evolve into guilt that would add to my daily stress. 

As I was trying to make everything perfect to avoid possible embarrassment, I was totally overlooking the life experiences that imperfection teaches us.  Understanding that there’s no true risk in being imperfect [unless you’re in the medical field!] and that the important thing is to just show up and let go of those mental projections, will help you create a much happier and more efficient version of yourself.

I am so happy that I found this book because it teaches you simple, actionable steps to improve your daily habits and headspace.

Who would get a lot out of this book?

If you are a self-proclaimed perfectionist, you NEED to read this book.

If you procrastinate by making sure that you have ideal conditions, an ideal mood, or ideal timing to complete your task, you NEED to read this book.

If you constantly project the outcome of events by listing all the things that will probably go wrong, you NEED to read this book.

If you’re constantly avoiding failure, humiliation, and embarrassment, so you always take the easy way out, you NEED to read this book.

What are our takeaways and how will we apply them?

This book teaches a series of mini habits to help you create actual change in your daily life rather than provide a sense of fleeting motivation.  Here are the takeaways that I’ve already applied to my daily routine.

1. Embrace imperfection.  Doing things wrong is the only way we get better, so the only thing that matters is gaining the experience by doing them.  As soon as you “OK” yourself to be imperfect, you’ll feel a huge sense of relief and allow yourself to get right to business.
2. Stop ruminating. The only way to get over the past is to accept it.  Rumination is a painful form of procrastination where you rehash past events, go through the shoulda, woulda, coulda and end up choosing to relive your nightmares.  Stop replaying old movies in your head and start accepting what has happened and know that each new moment gives you an opportunity to take your life where you want it to go.
3. Implement the concept of binary thinking.  Make your tasks easy to complete by simplifying them to a pass or fail concept.  Instead of getting nervous and procrastinating because you have to give a perfect presentation free of embarrassment that everyone will love, make your goal to simply get up and start talking out loud.  The more you add to the “story” of your task the more you begin to project the outcome which fires up your negative and nervous emotions and stops you in your tracks.  
   1. Another simple example is rather than thinking that in order to go to the gym and get a good workout you have to feel up to it and be motivated. Just make your goal to drive to the gym. That way, you either did it, or you didn’t and it completely bypasses your subjectivity on the matter.
4. Change your language.  Pay attention to the words you say.  In particular, use the term “could” instead of “should.” “Should” always leads to guilt and resentment towards yourself and the task you need to complete. “Could” still gives you the opportunity to do the tasks and keeps your subconscious mind from delivering a guilt trip.
5. Let go of embarrassment.  If you find yourself avoiding doing things because you don’t want to be embarrassed, then you’ll never get to where you want to go.  Embarrassment isn’t a harmful risk and has no unhealthy side effects. It’s 100% temporary and you can actually choose to let it go. Experiences are what help you become more confident and allow you to give less weight to the feeling of embarrassment. Stop seeking approval from the fictitious “everyone” because it’s just causing you to have low self-esteem.  The more you’re able to participate in your life, the more practice you will get and the better you’ll be. If you think about it, everyone who has ever been great was a failure almost 1000x more than they were great. Dreaming big doesn’t always require aiming big. Aim at what’s in front of you to make it attainable and take aim often.
6. Flip the switch on motivation.  Our culture is constantly throwing out ways to get us motivated to take action.  There are books, seminars, and coaches all dedicated to helping us get enough motivational feelings to take ourselves out of the rut we are in and spring us into action.  The trouble with this model is that it won’t work all of the time. Sometimes we just don’t feel up to it. When you aren’t feeling creative or you are in a bad mood, climbing up that hill to motivate yourself to get stuff done is extremely daunting and let’s face it, unlikely.  If you flip the switch and decide to stop waiting for or trying to build motivation, and instead just start by taking action, you’ll find that action actually creates motivation MUCH quicker!

GET THE BOOK

How to Be an Imperfectionist: The New Way to Self-Acceptance, Fearless Living, and Freedom from Perfectionism

AUTHOR WEBSITE: www.stephenguise.com

The post Book Review: “How to Be an Imperfectionist: The New Way to Self-Acceptance, Fearless Living, and Freedom from Perfection” appeared first on Learn It - Do It.